Project Manager - Facilities

Job Summary

The Project Manager - Facilities leads and manages construction projects through the entire project lifecycle. Responsible for providing highly skilled project management and technical assistance for all aspects of any size building construction project for the planning, design, remodeling, and construction in county buildings and grounds to county standards. Projects vary in size and include significant architectural components. Requires extensive experience in balancing project needs, scope, time, cost, risk, and quality while maintaining a positive project environment to lead and manage diverse customer and stakeholder expectations. Other responsibilities include giving work direction, project monitoring, assisting in capital project planning, budget preparation, and work plan development

Job Description

ESSENTIAL DUTIES

• Directs, coordinates, implements, executes, controls, and completes specific related projects ensuring consistency with county strategy, commitments, and goals.

• Plans and executes projects:

• Coordinates and manages activities of consultants, contractors, and institutional crews relating to projects.

• Acts as the county representative for assigned projects.

• Leads, conducts, and/or participates in various meetings.

• Drafts project charters. Assists with gathering project details and preliminary scope development.

• Estimates, prepares, and justifies project budget requests.

• Works both independently and in a team-oriented, collaborative environment.

• Provides support in sustainable planning for assigned projects.

• Prepares and directs the preparation of complete bid documents and cost estimates for building construction projects.

• Ensures compliance and adherence to codes, statutes, county policies, and sustainable design.

• Creates and maintains standard project templates such as meeting agendas and minutes, action item lists, and contracts.

• Creates and maintains ADA plan for county facilities and plans for implementation.

• Monitors project site safety and ensures safety procedures are documented and mapped.

• Coordinates contract administration, including bids, contracts, background checks, facility access change orders, site inspections, pay requests, punch lists, and final payments.

• Coordinates park improvement projects with affected stakeholders and external agencies.

• Responds to customer requests for information or assistance. Ensures customer satisfaction at all levels.

• Motivates project team to maintain project schedule and budget control.

• Prepares project-related internal and external tracking, status sheets, costs, schedules and reports, notices, requests for Board action, and project updates.

• Engages in continuous process improvement providing expertise and consulting in the process of project management and cultivating soft skills of team dynamics, team building, and group motivation.

• Promotes employee professional development, provides coaching and mentoring to others, evaluates team members' work performance.

• Works the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with other employees, supervisors, customers, vendors, and any other person or organization with whom interaction is required to accomplish work and employer goals.

• Performs other duties as required or assigned.

MINIMUM QUALIFICATIONS
Requires equivalency of a bachelor's degree in Engineering, Architecture, or Construction Management and six years of progressive experience managing complex building projects and remodels. A valid driver's license and a reliable form of transportation for the performance of work responsibilities is required.

PREFERRED QUALIFICATION(S)

Certification for project management and CAD or Civil 3D experience is strongly preferred.

SUPERVISORY CONTROLS

The employee is under general guidance and direction from the Fleet & Facilities Manager. Assignments are received orally and in writing and consist of general statements of objectives and approximate time schedules. Guidance is available when required; however, the employee is expected to work independently as a Project Manager and according to prescribed procedures. The position participates in and provides support to programs of Facilities Management, Highway Operations, and Parks.

CORE COMPETENCIES AND ABILITIES
Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.

Communication - Is always clear about what we're doing and why we're doing it.

Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.

Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.

Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.

Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.

Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.

Knowledge – Knowledge of best practices in project management methodologies and expertise in use of accepted industry tools to plan, direct, evaluate, and control project performance including issue resolution and risk mitigation strategies.

Knowledge of techniques and analytics to provide detailed financial analysis and reports associated with the project, considering both value and economic business drivers for the business unit and the county as a whole.

Knowledge and understanding in the use and application of project management control systems for estimating, scheduling, and cost control.

Knowledge of personal computers, project management, and software.

Requires knowledge of building codes and quality standards.

Abilities – Ability to lead and manage multiple projects and complete projects within budget and schedule.

Ability to understand, develop, and review construction documents, estimates, and schedules.

Ability to communicate effectively both orally and in writing. Convey clearly and present concisely complex and controversial issues to decision-makers and the general public.

Ability to speak, present, and interact in public arenas with composure, professionalism, and discretion.

Ability to use various computer software, including MS Office, and project management, and Cartegraph for the performance of essential duties.

Ability to use appropriate discretion in dealing with matters of a confidential nature.

Ability to utilize asset management software fluently.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
Typical characteristics of the regular, ongoing work environment of this position requires field work, typically in a construction oriented setting; and inside work, typically in an office setting. One may be exposed to construction site hazards such as falling debris, moving equipment, chemical/dust exposure, treacherous surfaces, etc. when traversing inspection sites.

Physical activities include light to medium work: Sitting, talking, hearing, seeing, driving, standing, walking, climbing, balancing, stooping, kneeling, crawling, pushing, pulling, feeling, reaching, lifting, grasping, twisting above the waist, bending at waist, repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Incumbent may climb ladders, enter crawl spaces, exert force to maneuver items, and lifts and/or navigate up to 35 pounds on a routine basis in handling files and equipment necessary for performing the essential duties of the job.

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.