Data Privacy Coordinator

Job Summary

Develops and maintains policies and procedures to ensure full compliance with records management and data privacy laws and regulations. Supports and provides oversight of data privacy information, including county paper and electronic records management programs. Identifies solutions to mitigate risk as it relates to county-owned records, as well as solutions around accessibility and elimination of redundancy of county-owned records. Provides consultation, education, and training to county divisions and departments surrounding data privacy, data security, records retention, and records management.

Job Description

ESSENTIAL DUTIES

• Develops and maintains policies and procedures to ensure full compliance with records management and data privacy laws and regulations.
• Maintains, supports, and provides oversight of data privacy information including county paper and electronic records management programs.
• Identifies solutions to mitigate risk as it relates to county-owned records as well as solutions around accessibility and elimination of redundancy of county-owned records.
• Provides consultation, education, and training to county divisions and departments surrounding data privacy, records retention, and records management.
• Works the hours and/or shifts assigned and begins and ends work on time.
• Performs other related duties as required or assigned.

MINIMUM QUALIFICATIONS

Requires equivalency of a Bachelor's Degree in Business or Public Administration or related and 3 years’ experience with data privacy or records management (paper or electronic) for medium to large organizations. Paralegal degree plus 7 years of relevant experience will be considered. A reliable form of transportation for the performance of work responsibilities is required.

PREFERRED QUALIFICATION(S)

Experience with the Minnesota Government Data Practices Act (MGDPA), Minnesota Official Records Act (MORA), Health Insurance Portability and Accountability Act (HIPAA), Health Information Technology for Economic and Clinical Health (HITECH), Minnesota Health Records Act (MHRA), Chemical Health Records Act (CHRA), Protected Health Information (PHI), Federal Tax Information (FTI), Payment Card Industry (PCI), and other federal and state laws is preferred.

Certified Information Privacy Professional (CIPP) certification is preferred.

SUPERVISORY CONTROLS

The employee is under general guidance and direction from the Business Operations Manager. Discretion, independence, and judgment are regularly required. Work is reviewed for accuracy and quality through observation, examination of records and reports generated, and through meetings.
 

CORE COMPETENCIES AND ABILITIES

Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.

Communication - Is always clear about what we're doing and why we're doing it.

Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.

Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.

Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.

Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.

Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.

Knowledge – Knowledge of applicable data privacy practices, laws, and regulations.

Knowledge of data practices information, such as MGDPA, MORA, HIPAA, HITECH, MHRA, CHRA, PHI, FTI, PCI, and other federal and state laws.

Knowledge of the difference between data classifications such as public, private, and confidential data.

Knowledge of risks and controls in a government entity.

Knowledge of county government business functions, work flows, and processes.

Abilities – Ability to understand basic project management practices.

Ability to research and interpret legal requirements pertaining to records management.

Ability to collect and analyze complex data, evaluate information and systems, and draw logical conclusions

Ability to use a computer to analyze, document, and report work results.

Ability to effectively organize time and anticipate, plan, and successfully respond to changing circumstances.

Ability to communicate verbally and in writing to effectively present information and respond to questions from a wide variety of audiences, as well as the reading comprehension skills sufficient to read and understand technical documents and printed materials.

Ability to exchange and/or convey information to non-technical audiences, receive work direction and maintain harmonious working relationships across the organization.

Ability to continuously improve work product and suggest improvements to established departmental work practices.

Ability to assume and work in a position that may have cross functional responsibilities for results without a direct reporting relationship to the people performing the work.

Ability to provide effective and strategic leadership.

Ability to develop new approaches to problems using sound rationale.

Ability to quickly comprehend and assimilate new information and ability to transfer that knowledge to similar or like situations.

Ability to resolve conflict, facilitate, conduct consensus building, and mediate; ability to create win-win solutions.

Ability to exercise discretion and independent judgment.

Ability to self-direct and take initiative.

Ability to organize workload, meet deadlines, and set work priorities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Typical characteristics of the regular, ongoing work environment of this position requires inside work, typically in an office setting.

Physical activities include sedentary to light work: reaching, sitting, standing, walking, pushing, lifting, pulling, fingering, grasping, feeling, stooping, talking, hearing, seeing, and repetitive motions. Lifts and/or navigates up to 35 pounds on a routine basis in handling files and equipment necessary for performing the essential duties of the job. 

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.