Highway Maintenance Operations Supervisor

Job Summary

Responsible for administrative duties in planning, organizing, coordinating, and overseeing all phases of maintenance operations for the county's highway system. Work involves independence of action in the coordination of maintenance activities, preparation of work schedules, and the supervision of maintenance employees who work individually and in crews throughout the county highway system. Work requires an ability to multitask in the supervision of multiple and simultaneous projects and work activities and a need to coordinate with other government and private agencies. Conducts daily inspection of road maintenance work. Incumbent may be called to operate light, heavy, and snow and ice control equipment as the needs of service dictates.

Job Description

ESSENTIAL DUTIES

• Supervises and manages the work activities, staff, and equipment of Highway Operations.

• Monitors road conditions year round; serves on-call in the monitoring of road conditions; determines when emergency vehicles should respond; contacts employees as needed for emergency work and snow call-outs; conducts road checks at all hours to monitor snow plowing needs.

• Manages and assigns work tasks within an asset management system.

• Prepares work schedules; makes work assignments; develops and implements daily and weekly work plans; and assists Highway Division Program Manager with yearly work plan.

• Mentors others providing job-related training and coaching to individuals and crews to build skilled, knowledgeable, and collaborative work teams.

• Coordinates and collaborates maintenance functions with other county departments, MNDOT, municipalities, townships, governmental agencies, law enforcement officials, and taxpayers.

• Hires full-time, seasonal, and/or temporary employees; performs annual performance evaluations; reviews and approves time cards; authorizes overtime as required; coaches and mentors staff; and is responsible for disciplinary actions.

• Enforces all safety rules and regulations appropriate to meet federal and state requirements; instructs employees in safety, methods of work, and operation or maintenance of equipment.

• Supervises others in skilled maintenance services, may operate equipment as needed; collaborates with the Shop to oversee the repair and maintenance of equipment including all small tools, attachments, and vehicles.

• Inspects highways and notes areas needing work; meets with the property owners, community and public officials, and the general public; receives reports from maintenance workers and coordinates maintenance projects with other departmental activities.

• Makes time, equipment, and materials estimates; procures and orders materials and supplies; maintains related records and prepares reports and budget estimates for the department.

• Researches technology, equipment, and supplies; prepares specifications and/or Request for Quotes in accordance to state purchasing regulations and recommends the purchase of equipment or supplies.

• Confers with the Highway Division Program Manager to report on work in progress and obtain assignments; assists Highway Division Program Manager in preparation of annual budget and proposals for the Transportation Improvement Program for Highway Maintenance projects; monitors budgets.

• Receives and deals with a variety of requests and complaints through verbal and written correspondence.

• Performs supervisory duties as defined in MN Statute 179A.03 Subd. 17.

• Works the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with other employees, supervisors, customers, vendors, and any other person or organization with whom interaction is required to accomplish work and employer goals.

• Performs other duties as required or assigned.

MINIMUM QUALIFICATIONS
Requires equivalency of an Associate's Degree and five years of experience in the maintenance, repair, and upkeep of highways and roadways and the operation of work related machinery and equipment. Must possess a valid MN Class A Commercial Driver's License (CDL) with air-brake and tanker endorsement. Must have experience working with an asset management system, preference given for Cartegraph.

PREFERRED QUALIFICATION(S)

Preference given for supervisory experience and/or APWA or LTAP leadership classes. ASE and/or MnDOT inspector certifications highly desirable. Preference given for those who possess a Public Works certificate or who demonstrate progress toward obtaining one.

A pre-employment exam and drug test is required.

SUPERVISORY CONTROLS
The employee is under general guidance and direction from a Highway Division Program Manager. Work is performed with considerable latitude for independence of action. Work is reviewed in reports and conferences with superiors and by periodic inspection.

The incumbent directs and oversees the work of others; including, program/service planning and delivery, personnel selection, evaluation of work performance, training, and disciplinary activities. Performs supervisory duties as defined in MN Statute 179A.03 Subd. 17.

The incumbent promotes employee professional development and provides coaching and mentoring to others.

CORE COMPETENCIES AND ABILITIES
Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.

Communication - Is always clear about what we're doing and why we're doing it.

Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.

Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.

Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.

Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.

Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.

Knowledge – Knowledge of methods, materials, and equipment used in highway construction, maintenance, and repair.

Knowledge of county policies, procedures, and labor contracts.

Abilities – Ability to plan, assign, motivate, evaluate and, when necessary, discipline highway maintenance workers in a manner conducive to high efficiency and morale.

Thorough knowledge of the occupational hazards involved and the safety precautions necessary to the safe conduct of work and equipment.

Ability to independently make decisions recognizing established procedures, and to use resourcefulness and tact in solving new problems.

Ability to make accurate maintenance time, equipment, and materials estimates.

Ability to understand and follow complex oral and written instructions and to work from field sketches and plans.

Ability to establish and maintain effective working relationships with departmental superiors, community and public officials, other employees, and the general public.

Ability to speak, present, and interact in public arenas with composure, professionalism, and discretion.

Ability to use computer, office equipment (copiers, scanner, fax), mobile devices, and ability to read and analyze weather radar systems and maps.

Ability to use appropriate discretion in dealing with matters of a confidential nature.

Demonstrated ability to effectively manage large and diverse work teams.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
Typical characteristics of the regular, ongoing work environment of this position requires field work, typically in a construction oriented setting; and inside work, typically in an office setting. One may be exposed to construction site hazards such as moving traffic, falling debris, moving equipment, chemical/dust exposure, treacherous surfaces, climate changes and extremes, etc. when traversing work sites.

Physical activities include light to medium work: Sitting, talking, hearing, seeing, driving, standing, walking, climbing, balancing, stooping, kneeling, crawling, pushing, pulling, feeling, reaching, lifting, grasping, twisting above the waist, bending at waist, repetitive hand and arm motion, and fine finger manipulation in the use of a computer. Incumbent will climb ladders, enter crawl spaces, exert force to maneuver items, and lift and/or navigate up to 50 pounds on a routine basis in handling files and equipment necessary for performing the essential duties of the job.

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.