Risk Management Specialist

Job Summary

This employee is responsible for mitigating risk to county through the management of county insurance and providing expertise to county staff for the purchase of goods and services. This position negotiates, monitors, manages, and evaluates procurements made on behalf of the county. The position is essential to ensure that the county is in compliance with state statute and county policy, to limit the county's liability, manage insurance coverage and claims, and to provide the best value when procuring goods and services.

Job Description

Negotiates with vendor the procurement of goods and services to include service expectations, rates, costs, terms, and conditions.

 

Processes purchase orders; works with suppliers and county staff to resolve issues and make the purchasing process as efficient as possible. 



Coordinates the solicitation process and vendor selection process, including the preparation of specifications, formal bids, Request for Proposals (RFPs), Request for Information (RFIs), and Request for Quotes (RFQs); reviews documents and ensures appropriate actions are taken. 



Drafts clear, concise, and legally sound procurement documents that reflect the terms and conditions negotiated. 



Leads vendor meetings to gather information, determine compliance, and resolve disputes; escalates issues to the Enterprise Risk Manager as warranted. 



Provides technical assistance to staff and vendors regarding purchasing questions, purchasing issues, and legislative updates/changes that impact purchasing. 



Understands the needs of staff for fulfilling their job duties and assists staff in planning for or identifying service needs and/or gaps; provides collaborative customer service to county staff in need of assistance with the purchase of goods and services. 



Serves as liaison for county divisions and/or departments for questions and needs related to procurement.



Maintains records in the county financial system to include data entry, assembling and/or running reports, month-end close processing, etc.

 

Submits and manages all county insurance claims, insurance schedules, and other documents.

 

Serves as liaison between county and insurance provider. Provides technical assistance to departments regarding insurance questions/issues.

 

Manages annual insurance reporting requirements.

 

System Administrator for county purchasing sites including managing system users and provider system training. 



Conducts annual visits to vendor sites to ensure compliance and that correct products or services are being received. 



Maintains a list of approved and/or authorized vendors and suppliers for goods regularly needed and procured as part of county business.

 

Works the hours and/or shifts assigned and begins and ends work on time.


Performs other related duties as required or assigned.

Minimum Qualifications
Requires equivalency of a Bachelor's Degree in Business, Finance, Public Administration, or related field and two years' experience working with procurement, insurance claims, or directly related. Preference given for experience with volume purchasing, formal bidding processes, negotiations, and insurance management. A reliable form of transportation for the performance of work responsibilities is required.

Supervisory Controls
The employee is under general guidance and direction from the Enterprise Risk Manager. Work is routinely handled independently with the employee evaluating information and making decisions within established policies, standards, procedures, and rules. Work is reviewed for conformity with standards, policies, and procedures through conferences, written reports, and objectives achieved.

Core Competencies and Abilities
Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.

Communication - Is always clear about what we're doing and why we're doing it.

Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.

Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.

Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.

Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.

Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.

Knowledge – Knowledge of the rules, regulations, and policies related to procurement and contracts management.

 

Knowledge of the types of agreements available and the appropriate use of each.

 

Knowledge of corrective action measure for vendors out of compliance.

 

Knowledge of the steps and phases involved in formal bidding and quoting processes.

 

Knowledge of goods/services needed and suppliers of those goods/services.

 

Knowledge of insurance claims and schedules.

 

Abilities - Ability to prepare multi-faceted contracts and maintain records.

 

Ability to convene and facilitate groups regarding procurement matters.

 

Ability to review complex information and prepare formal documentation about such information.

 

Ability to analyze and make recommendations.

 

Ability to navigate in arenas of conflict and mediate acceptable solutions for divergent viewpoints.



Ability to make independent decisions concerning choice of procedures to follow; ability to work without close supervision.

 

Ability to use MS Office and Lawson software for the performance of essential duties.

 

Ability to use appropriate discretion in dealing with matters of a confidential nature.

Work Environment and Physical Demands
Typical characteristics of the regular, ongoing work environment of this position requires inside work, typically in an office setting. Meetings at vendor sites will sometimes be required to ensure contract compliance and quality of service. The position is multi-task oriented and includes periods of stress when balancing the needs/demands of multiple stakeholders.
Physical activities include sedentary to light work: reaching, sitting, standing, walking, pushing, lifting, pulling, fingering, grasping, feeling, stooping, talking, hearing, seeing, and repetitive motions. Lifts and/or navigates up to 35 pounds on a routine basis in handling files and equipment necessary for performing the essential duties of the job.