Accounting Technician II - Health and Human Services

Job Summary

Performs a variety of moderately difficult accounting tasks involving the general ledger, accounts payable, accounts receivable, cash receipts, and procurement card processing; verifying proper accounting codes are used, posting data, and compiling and computing data for reports. The employee is responsible for internal and external reports that trigger funding to the county. Employee assists with implementing, testing, and upgrading features and functionality in the Lawson accounting software, the Mental Health system Vireo, and the State’s SSIS system.

Job Description

ESSENTIAL DUTIES

• Performs accounting and finance functions, including accounts payable (AP), accounts receivable (AR), and general ledger.
• Prepares, enters, and researches AP Invoices: confirms address, coding, approval signature, appropriate backup and dollar amount, direct deposit information, payment vouchers, and request for payments (RFPs). Matches invoices to payment vouchers, RFPs, employee expenses. and receiving.
•  Creates accounts receivable invoices derived from an analysis of various complex, financial transactions involving various funds; adheres to strict applicable state, local, and federal statutes regarding funding requests.
• Researches and implements new state billing procedures for new services added to HHS program areas that results in payments from the state.
• Codes invoices, procurement card statements, and cash receipts in a multi-division, multi-department organization that uses activity-based accounting; finds and corrects coding errors. Reviews financial data, creates reports or tools to assist others with interpretation and analysis of the data.
• Prepares monthly and quarterly reports for internal and external customers.
• Assists others (e.g., auditors) with procedural questions and documentation, and assists Health and Human Services staff with accounting and financial matters; provides input on financial matters as requested.
• Creates Infor and other program queries.
• Receipts money from other departments, customers, and clients. Provides customer service for the Accounting department by responding to internal and external customer inquiries.
• Manages records retention and off-site storage.
• Creates, maintains, and updates vendors and/or customers records, and enters payment requests and receipts payments in the ERP financial system. 
• Performs routine, periodic reconciliations, and report preparation. 
• Works the hours and/or shifts assigned and begins and ends work on time. 
• Performs other related duties as required or assigned.

MINIMUM QUALIFICATIONS

Requires equivalency of an Associate's Degree in Accounting or related field and 1 year of related work experience in accounting or finance functions (e.g. accounts payable, accounts receivable, general ledger or cash receipts). Experience with Enterprise Resource Planning (ERP) financial systems desirable. Intermediate Excel and Microsoft Word experience preferred. Medical Assistance and/or insurance billings experience highly desirable. A reliable form of transportation for the performance of work responsibilities is required.

SUPERVISORY CONTROLS

The employee is under general supervision of the Accounting Supervisor. Work is performed according to established guidelines, but the employee is expected to prioritize work and exercise judgment in dealing with unusual circumstances.

CORE COMPETENCIES AND ABILITIES

• Core Competencies and Abilities
• Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.
• Communication - Is always clear about what we're doing and why we're doing it.
• Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.
• Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.
• Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.
• Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.
• Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.
• Knowledge – Knowledge of general office procedures.
• Knowledge of basic accounting concepts and procedures.
• Knowledge of basic accounting software applications.
• Knowledge and understanding of and respect for the diversity of customers, coworkers, and supervisors, including individuals with a disability or whose first language may be other than English. 
• Abilities – Ability to use a computer and related software applications.
• Ability to efficiently and accurately perform data entry tasks.
• Ability to prepare written reports.
• Ability to assemble and maintain written records.
• Ability to use MS Office software for the performance of essential duties.
• Ability to use appropriate discretion in dealing with matters of a confidential nature.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

Typical characteristics of the regular, ongoing work environment of this position requires inside work, typically in an office setting.
Physical activities include sedentary to light work: Reaching, sitting, standing, walking, pushing, lifting, pulling, fingering, grasping, feeling, stooping, talking, hearing, seeing, and repetitive motions. Lifts and/or navigates up to 35 pounds on a routine basis in handling files and equipment necessary for performing the essential duties of the job.

SELECTION PROCESS

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.