Back to List

Senior Administrative Specialist - Information Tecnology

Class Title: Senior Administrative Specialist - Information Tecnology

Salary: $24.37 - $36.55 Hourly

Job Summary

Performs procurement and administrative support for the Information Technology Department utilizing various systems. Responsible for procuring goods and services, establishing contract records, and processing of departmental and organization-wide technical invoices. Maintains accurate procurement documentation and communication with vendors and internal stakeholders to ensure optimal daily operations.

Job Description

Essential Duties 

  •  Obtains quotes and placement of orders for procurement of goods and services using information provided by IT staff and/or leadership.   

  • Processes IT and organization-wide technical invoices.  Maintains and updates account information with vendors, reviews and resolves any discrepancies prior  ?? 

  • Assists with IT and organization-wide technical contract preparations and renewals adhering to the County procurement process.   Establishes new contract records in the system of record. ?? 

  •  Maintains records and documentation of vendor accounts, procurement orders, and invoices. ?? 

  •  Communicates procurement information to IT staff and/or leadership, vendors, and relevant County resources in a timely manner. ?? 

  • ?Provides assistance in a variety of administrative functions in support of the IT Department as requested. ? 

  • Works the hours and/or shifts as assigned and begins and ends work on time. ? 

  • Performs other related duties as required or assigned. 

Minimum Qualifications 

Requires equivalency of a HS Diploma and three years progressively responsible experience in procurement, contracts, and managerial support.  

Excellent verbal and written communication skills and solid experience with document management are preferred.  

Experience with accounting practices and intermediate to advanced experience with Office 365 are preferred.  

Incumbent must have a reliable means of transportation for the performance of work responsibilities. 

Supervisory Controls

The employee is under general guidance and direction from Deputy Chief Information Officer. With limited allowance for independent judgment, work is performed according to established procedures and supervisor consultation for difficult or unusual problems as they occur. Self-starter and critical thinking abilities are critical to this position. Work is reviewed for accuracy and quality through observation, examination of records and documentation generated, and interactions with co-workers and vendors. 

Core Competencies and Abilities 

Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner. 

Communication - Is always clear about what we're doing and why we're doing it. 

Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively. 

Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government. 

Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance. 

Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies. 

Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures. 

Knowledge – Knowledge of county and division policies, practices, and services. ? 

Abilities – Ability to review information and prepare documentation from such information. ? 

Ability to analyze data. ? 

Ability to be detail oriented and proofread multiple types of documents. ? 

Ability to search files and databases for needed information. ? 

Ability to establish and maintain effective working relationships with county officials, employees, and vendors. ? 

An ability to multi-task amid changing priorities and remain organized when a variety of tasks occur at once. ? 

Ability to work without close supervision. ? 

Ability to make computations accurately in a timely manner. ? 

Ability to communicate effectively both orally and in writing, with excellent writing skills. ? 

Ability to speak, present, and interact in public arenas with composure, professionalism, and discretion. ? 

Ability to use MS Office and various other software for the performance of essential duties. ? 

Ability to use appropriate discretion in dealing with matters of a confidential nature. 

 

Work Environment and Physical Demands 

Typical characteristics of the regular, ongoing work environment of this position requires inside work, typically in an office setting. 

Physical activities include sedentary to light work: Reaching, sitting, standing, walking, pushing, lifting, pulling, fingering, grasping, feeling, stooping, talking, hearing, seeing, and repetitive motions. Lifts and/or navigates up to 35 pounds on a routine basis in handling equipment necessary for performing the essential duties of the job. 

Selection Process

Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.