Principal Accounting Technician - Office of Management and Budget

Job Summary

Performs a variety of accounting tasks, involving the general ledger, accounts payable, accounts receivable, inventory, and procurement; verifies proper accounting codes are used. Compiles reports, runs operating statements, analyzes report data, and assists managers with understanding financial data related to their program areas. The employee is responsible for a number data quality of financial information and discrete handling of confidential information. Employee assists with implementing, testing, and upgrading features and functionality in the Infor accounting software.

Job Description

Processes invoices, procurement cards, and cash receipts in a multi-division, multi-department organization that uses activity-based accounting; finds and corrects any coding errors. 



Creates accounts receivable invoices and statements derived from an analysis of various complex, financial transactions involving various funds; adheres to strict applicable state, local, and federal statutes regarding funding requests. 



Verifies cash deposits for the county and creates monthly journal entries as needed. 



Runs financial statements and regularly reviews them with managers. 



Expertise in payable process, including but not limited to PO matching, interface management, transaction upload and entry, vendor management for the county. 



Collects, compiles, analyzes, and distributes financial data as needed. 



Reviews financial data, creates reports or tools to assist others with interpretation and analysis of the data. Reviews transactions and accounts for accuracy and reconciles and identifies correcting entries. 



Makes collections calls or sends letters regarding collection of fees/charges. 



Assists others (e.g., auditors) with procedural questions, documentation, and physical inventory. 



Assists with budget preparation, including gathering supporting documentation for budget meetings and entering data into the ERP's budget module. 



Assists with managing the Revenue Recapture process as assigned.



Creates Infor and other program queries. 



Performs a variety of AP, AR, procurement, inventory control, system maintenance, and data entry oriented activities for the creation and upkeep of financial and program data. 



Works the hours and/or shifts assigned and begins and ends work on time. 



Performs other related duties as required or assigned.

 

Minimum Qualifications
Requires equivalency of an Associate's Degree in Accounting and one year of related experience. Experience with Enterprise Resource Planning (ERP) financial systems desirable. A reliable form of transportation for the performance of work responsibilities is required.

Supervisory Controls
This employee is under the general guidance and direction of the Chief Information Officer. Employee communicates with all levels of management and staff within the county and provides input to the strategic direction of the IT department, expenditures, and the quality level of customer service. Most day-to-day work will be done independently and will require considerable understanding of complex issues. Decisions made will have a significant impact on project scope, staffing levels, project completion dates, and cost of operations.



This employee oversees the work of 8 to 12 employees as well as temporary consultants for project resource planning, delivery, personnel selection, evaluation of skillset and work performance, training, professional development, coaching, mentoring, and disciplinary input. Performs supervisory duties as defined in MN Statute 179A.03 Subd. 17.

Core Competencies and Abilities
Customer Service - Delivers government services in a respectful, responsive, and solution-oriented manner.



Communication - Is always clear about what we're doing and why we're doing it.



Collaboration - Works with partners – communities, schools, faith groups, private business, and non-profit agencies – to see that services are not duplicated but rather are complimentary, aligned, and provided by the partners who can deliver the service most effectively.



Stewardship - Works proactively to make investments, guided by resident input, which will transform lives, communities, and government.



Empowerment - Works with individuals and families to affirm strengths, develop skills, restore hope, and promote self-reliance.



Resiliency - Fosters public preparedness and responds when families and communities face health and safety emergencies.



Innovation - Takes informed risks to deliver services more effectively and learns from successes and failures.



Knowledge - Knowledge of best practices in resource management methodologies to plan, direct, evaluate, and control resource performance including issue resolution and risk mitigation strategies.



Knowledge in systems design, architecture, implementation, and technology standards.



Knowledge of budget and accounting processes and standards.



Knowledge of county policies, procedures, and labor contracts.



Abilities - Ability to communicate professionally and effectively with all levels of the organization to provide and receive information to accomplish work directives.



Ability to organize, plan, prioritize, assign, and oversee the work of professional technical personnel involved in the delivery of project work against business needs and system resources.



Ability to remain adaptable and flexible without losing focus on priorities, deadlines, and the customer service perspective.



Ability to manage multiple challenges and solve problems, promote and ensure effective teamwork and demonstrate effective people management skills.



Ability to demonstrate critical thinking, analytical, forecasting, managerial, and time-management skills.



Ability to create a sense of belonging and ownership among team members; coach and motivate team members; delegate responsibility; and promote mutual support and interaction.



Ability to consult and provide advice, facilitate discussion, and resolve conflict; establish trust; build and use cross-functional relationships to accomplish work objectives.



Ability to demonstrate superior inter-personal skills, conflict resolution, and negotiating skills.



Ability to adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; effectively deal with frequent change, delays, ambiguity, or unexpected events.



Ability to communicate information clearly to both technical and non-technical audiences and to document procedures in a clear and effective manner.



Ability to initiate and implement resolutions, as well as escalating issues, appropriately.



Ability to speak, present, and interact in public arenas with composure, professionalism, and discretion.



Ability to use technology/software for the performance of essential duties.



Ability to oversee budgets and execute financial/accounting transactions.



Ability to work in a team environment and to work effectively with both technical and functional staff.



Ability to manage and negotiate vendor and/or third-party relationships to secure best outcome.



Ability to work independently without close supervision.

Work Environment and Physical Demands
Typical characteristics of the regular, ongoing work environment of this position requires inside work, typically in an office setting. Evening and weekend hours may be required based on project, services, and systems demands. The position is multi-task oriented and includes periods of stress when balancing the needs/demands of service.



Physical activities include sedentary to light work: Reaching, sitting, standing, stooping, walking, pushing, lifting, pulling, carrying, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions. Lifts and/or navigates up to 35 pounds on a routine basis in handling equipment necessary for performing the essential duties of the job. Employee alternates between sitting for extended periods and moving around throughout the day in providing assistance to others. Some work related travel is required to navigate between county buildings and to attend meetings and training classes.